Merged Cells Only Retain the Top Left Values Now you should be able to merge cells inside the sheet. If the sheet has been protected with a password, then you will need to enter it in order to unprotect the sheet. This can be done by going to the Review tab and clicking the Unprotect Sheet command. In order to access the Merge option, you will need to unprotect the worksheet. If most of the other commands in the ribbon are greyed out too, then it’s likely the sheet is protected.
You are trying to merge cells in a protected sheet.Ĭells inside an Excel table can not be merged and there is no solution to enable this. You are trying to merge cells inside an Excel table. There are two reasons why the Merge & Center command can become unavailable. On occasion, you might find the Merge & Center command in Excel is greyed out and not available to use. For example the First and Last name columns are organized with a Name merged cell. The above example shows two merged cells in B2:C2 and D2:F2 which indicates the category of information in the columns below. Any other values or formulas are discarded. When you merge cells, only the value or formula in the top left cell of the range is preserved and displayed in the resulting merged cell. Merging cells is a common technique used when a title or label is needed for a group of cells, rows or columns. The above example shows a single merged cell resulting from merging 6 cells in the range B2:C4. You can only merge contiguous cells that form a rectangular shape. What is a Merged CellĪ merged cell in Excel combines two or more cells into one large cell. I’ll also tell you why you shouldn’t use them and a better alternative that will produce the same visual result. In this post, I’ll show you everything you need to know about merged cells including 8 ways to merge cells. This is good because it allows you to delete the original two lists and keep just the new list.Merged cells are one of the most popular options used by beginner spreadsheet users.īut they have a lot of drawbacks that make them a not so great option. If you change an item in the original list, the consolidation will not automatically update. Gotcha: The results of the consolidation are all static values. For instance, if you want to find the largest purchase by each customer, you can use the MAX function. If you want to sort the result, you need to type the word Customer in cell G2.Īdditional Details: The Function box in the Consolidate dialog offers many functions other than SUM. However, Excel always fails to fill in the label in the upper-left corner of the consolidation. You will probably want to sort the list alphabetically or by revenue. You can see that it kind of starts out in the sequence of the first list but then randomly inserts customers from the second list. Gotcha: The new list is not in any sequence. Excel combines the two lists into a single list. The list will contain one instance of each customer along with the total revenue from the customer. In a few seconds, Excel will return a brand new list that extends down and to the right from your starting cell. Make sure both ranges are in the All References box. The Consolidate dialog should appear as below Click the Add button to add the reference to the All References list. Click the Collapse button to return to the Consolidate dialog. After the first reference is added to the All References box, click the Collapse button again to specify the second reference. Click the Add button to move the first reference from the Reference field to the All References box. However, in this example, you need to combine two lists. This would be effective if you needed to combine duplicate customers from one list. Note: There are times when you will want to consolidate just a single range of data. Click the Collapse button again to return to the Consolidate dialog. With the mouse, select the first range: A1:B23. Click the Collapse button at the right end of the Reference field. Put the cell pointer in the Reference field. This means that Excel relies on the headings to be the same and that the customer field is in the left column of each range. Make sure that both boxes under Use Labels In are checked. You will need a blank area with several rows and a few columns. Move the cell pointer to a blank area of the worksheet. Strategy: Excel offers a great tool for consolidating data. I need to combine Jerry and Tina's list into a single list. Problem: Jerry and Tina each compiled sales figures from paper invoices.
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